The Preferred Material Management (PMM) solution simplifies product license and transaction certificate collection from your suppliers and ensures certificates are automatically validated and reconciled with Purchase Orders. This certificate declaration-based solution does not need a full chain of custody from raw materials, and brands can work only with direct suppliers.


This solution can handle both transaction-level certificates issued by Textile Exchanges as well as other product certificates for preferred fibers such as Lenzing™, TENCEL™, Repreve®, etc. By automating certificate validation, and reconciling certified material composition, the solution delivers efficient and reliable compliance management.


This solution is available as a BETA release, and brands interested in exploring or testing this solution are encouraged to contact TrusTrace support for further details and assistance.


Key Features

  • Automated Supplier Data Collection and Validation: Automatically validates uploaded certificates against predefined parameters (for example, document type, certifying body, certificate validity, and material scope) and links them to purchase orders.
  • Volume Reconciliation with Purchase Orders: Matches certified material volumes with purchase order data, ensuring consistency between the materials purchased and claims made on the final product, and eliminating discrepancies.
  • Document Digitization: Extracts critical information from certificates (for example, product/material name, composition, supplier details, facility details, certificate material details, and so on) for accurate record-keeping.
  • Configurable Approval Workflows: Brands can set approval triggers for mismatched or missing certificate data, ensuring compliance without delays.
  • Automated Certificate Renewal Requests: Sends reminders to suppliers before certification expiration, ensuring continuous compliance.


Key Benefits and Values for Brands

  • Reduced Administrative Burden with Automated Data Collection: Efficiently request and collect material usage data and certifications from suppliers based on specific criteria like purchase orders, styles, materials, and certificate expiry dates. This reduces administrative overhead and ensures timely responses.
  • Simplified Supply Chain Traceability: Track actual material usage against orders, mitigating the risk of greenwashing and ensuring accurate reporting.
  • Tracking Preferred Material: Accurately calculate the overall preferred material usage in your supply chain to monitor your sustainable material usage goals and use precise data for your sustainability reports.


Key Benefits and Values for Suppliers

  • Simplified Certification Management:
    • Easy upload and validation of certification directly on the platform, ensuring compliance with brand requirements.
    • Automates renewal requests to ensure certifications are always up to date.
  • Enhanced Collaboration and Trust:
    • Builds trust with brands by providing validated certifications and maintaining transparency in material claims.
    • Facilitates seamless alignment with brand purchase orders and sustainability expectations.
  • Efficient Workflows:
    • Reduces back-and-forth communication with brands.
    • Saves time and effort through simplified response workflows.